“Alabama law requires public officials to create and maintain records that document the business of their offices. These records must be protected from “mutilation, loss, or destruction,” so that they may be transferred to an official’s successor in office and may be made available to members of the public. Records also must be kept in accordance with auditing standards approved by the Examiners of Public Accounts (Code of Alabama 1975, Sections 36-12-2, 36-12-4, and 41-5-23)” (AGO RDA, page 15).

To fulfill these requirements, two retention schedule documents, Functional Analysis and Records Disposition Authorities (RDA), are used in tandem. The first, the Alabama General Schedule RDA, lists records commonly created by most State Agencies into one central document. Records created for purposes such as human resources, managing finances, and managing properties are included. The second document, the Alabama Office of the Attorney General RDA, is an agency specific document that lists records only created by the Office.

The Alabama General Schedule RDA can be accessed by clicking here.

The Alabama Office of the Attorney General RDA can be accessed by clicking here.